Office Administration Assistant

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Work Base: Head Office, Stoke-on-Trent
Positions: Two
Contract 1: Fixed term, part-time
Contract 2: Permanent, part-time
Hours: 22.5-25 hours per week, flexible days. Could accommodate school hours etc.
Application Closing Date: 1st October 2015
Interview Date: 9th October 2015
Salary: £8.00-£10.00 per hour based on experience.
Reporting to: Office Manager

Role Requirements:

Basic IT Skills E.g. Word processing, spreadsheets, e-mail.
Familiarity Google Apps for Work (Advantageous) E.g. Gmail, groups, etc.

Purpose:
These positions are both part-time, 1 permanent appointment and 1 fixed term appointment to cover maternity leave from Mid-October 2015 until August 2016. An Administration Assistant will chiefly be concerned with sales order processing; but may be required to assist with other areas of business.

Main Activities:

Using Sage 200 financial accounting software to perform sales order processing
Produce and work with reports as required using typical spreadsheet software
Supporting our depot and sales managers
Handling administrative queries from customers
Other administrative routines E.g. statements, invoicing, month-end processing
Ensure that the Quality Manage System (QMS) conforms to ISO9001: 2015
Ensure processes are delivering intended outcomes
Report to Top Management on the performance of the QMS; on opportunities for improvement; on change requirements; on innovations
Ensure the promotion of customer focus
Ensure the integrity of the QMS is maintained

Contact Details:
Apply in writing, email (careers@tcsiteservices.co.uk) or via our online application form by the closing date with a copy of your C.V. We do not always reply to every applicant individually. If you have not heard from us within a week of the closing date of the post then you have been unsuccessful.